European Association of Systems Medicine

Legal Notice

Legal Notice

European Association of Systems Medicine e.V.
c/o Joint Research Center for Computational Biomedicine
RWTH Aachen University
Pauwelsstraße 19
52074 Aachen

European Association of Systems Medicine e.V. is entered in the association register of Aachen district court, Germany. Registration number: VR 5578


Executive Board

Prof. Anke-Hilse Maitland van der Zee, PharmD, PhD (President)
Prof. Damjana Rozman, PhD (EASyM Education and Professional Development)
Christian Pristipino, MD, (EASyM Communication, Outreach and Recruitment)
Jonas Kuiper, PhD (Secretary)
Prof. Josep Roca, MD, PhD, MSc (Treasurer)
Kristel van Steen, PhD (Marketing)



Robert Schwamborn, Administrative Manager



Konstantina Kostopoulou


Picture credits

Main banner 1: Robert Schwamborn
Main banner 2: Maria Dost
Main banner 3: Stock photo ID: 548351245 By vectorfusionart (shutterstock)
Become a member: Stock photo ID: 256246351 By everything possible (shutterstock)
2016 Berlin conference gallery: Maria Dost
What is Systems Medicine: Stock photo ID: 66007237 By lenetstan (shutterstock)
Peter Kapitein Speech: Maria Dost
2018 Utrecht conference – registration: Stock photo ID:  559589911 By Tashatuvango (shutterstock)
2018 Utrecht conference – abstract submission: Stock photo ID:  371871736 By nikolay100 (shutterstock)


Hosting and Support

Converge S.A.
Panormou 74
Athens 115 23 GREECE
Phone: +30 210 6971900
Tax Number: 6915201000
VAT Number: 998772414



Copyright and all other rights for the website the European Association of Systems Medicine e.V. are reserved by the European Association of Systems Medicine e.V.. The dissemination, including excerpts, of the information contained on the website is permitted for educational, scientific or private purposes, provided the source is quoted (unless otherwise expressly stated on the respective webpage). Use for commercial purposes is not permitted unless explicit permission has been granted by the European Association of Systems Medicine e.V..


Contents of the website

The website has been compiled with due diligence. However, we neither guarantee nor accept liability for the information being up-to-date, complete or accurate.


Links to external websites

European Association of Systems Medicine e.V.’s website contains links to external third-party websites. These links to third-party sites do not imply approval of their contents. The European Association of Systems Medicine e.V. has no influence on the current or future contents of these sites. We therefore accept no liability for the accessibility or contents of such websites and no liability for damages that may arise as a result of the use of such content.


Privacy Notice


EASyM respects your privacy. The EASyM strongly believes that any personal data provided to us by any means must be collected, used and stored in an adequate manner.

The Data Protection Act of Germany – the Bundesdatenschutzgesetz (BDSG) is applicable to the data collection by the EASyM, as the EASyM is an association established under the laws of Germany and the data is stored in Germany. EASyM is a data controller as stated in the BDSG Act. BDSG is based upon European data protection regulations (Directive 95/64 EG and opinions of the article 29 working party).

From 25th May 2018, the General Data Protection Regulation is applicable for any private contact details collected, stored and used by EASyM.

This Privacy Notice explains in detail the types of personal data we may collect about you when you interact with us. It also explains how we’ll store and handle that data and keep it safe.



Purpose of the processing and the legal basis for the processing

For the purpose of data collection, usage and storage, EASyM distinguishes between several groups:


EASyM members

The objective of the collection of your personal data is to fulfil the obligations that the EASyM has to you as a member, as defined by our Statutes and Internal Regulation. Your membership of the EASyM obliges us to provide you with information on EASyM benefits, events and publications organised by, or on behalf of EASyM.

EASyM newsletter subscribers

We collect, store and process your contact data if you give us your explicit permission to be kept informed about EASyM and the field of Systems Medicine in general.

EASyM business contacts

Based on the Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR2003), we collect, store and process your business contact details if you are working in Systems Medicine and related areas, provided they are accessible online. In addition, EASyM is continuing the legacy of the Coordinating Action Systems Medicine (CASyM). We also store and process any business contact details previously made available to CASyM.

The following applies to all data subjects:

In case you are taking part in an EASyM event or activity and/or avail of our services or products, your contact data will be collected, e.g. for processing of payments or for sharing some of your personal data as an event participant for the administration of such events, including the transfer to third parties such as hotels and transportation providers, and may be stored for ten years or as long as required (German Fiscal Code § 147 – formal rules on storage of documents)


The legitimate interests of the controller or third party, where applicable

EASyM supports the Systems Medicine community and Systems Medicine stakeholder. In order to do so, we need to know who it is that we are supporting. As part of our general cooperative operations, we require data about our members and the Systems Medicine community in general in order to plan our strategy and analyse our growth, as well as to identify where we are needed most.  This may include mapping of publicly available information of professional nature to develop database of qualified professionals/experts in relevant field for the purpose of joining advisory boards, speaking engagement and otherwise engaging with EASyM.

When organising an event, publishing a newsletter or creating a new service, collection of data about our members’ and associates’ interaction with the service, newsletter content or advertisement is necessary for the development and enhancement of our activities.

We also collect, store and process data to allow for personalised services and communication as well as for targeted marketing.


Any recipient or categories of recipients of the personal data

Persons and legal entities who may receive access to parts or all of the contact data collected by EASyM include the following: EASyM Executive Board members, EASyM support staff, EASyM members active in Task Groups, Project Groups, Regional boards or otherwise active on behalf of EASyM, representatives of EASyM partner organisations or institutional members, training course accreditation organisations,  contractors and service providers, particularly in the area of communication, education & outreach, marketing, multimedia, IT and event management.

We never sell your data, and we only transfer your data to legitimate third parties under contract for the purposes outlined in this privacy policy.

We are using Zoho Office Suite and MailChimp as our marketing platforms, for details on their Privacy Policy please click here for Zoho:, and here for MailChimp: for details on their Terms click here for Zoho:, and here for MailChimp:

EASyM will not share your personal information with third parties beyond this use unless it is legally obliged to on a statutory basis or to contact or to start legal procedures against persons or legal entities causing harm to you, the EASyM or other parties.


Details of transfers to third country and safeguards

We at EASyM take care that any personal data we have collected is stored and processed within the EU. Where a recipient is outside of the EU, we do our best to ensure that they comply with the safety standards outlined by the EU.


Retention period or criteria used to determine the retention period

As mentioned above, contact and personal details EASyM obtained in relation to payment processing may be stored for 10 years or as long as required, according to German Fiscal Law.

Personal data collected in relation to training course accreditation will be stored in accordance with the rules of the credit-awarding organisation which may differ in retention period from those of EASyM.

Members’ personal details will be retained at a minimum for the duration of their membership. Where membership fees were processed, the storage regulations of the German Fiscal Law will again apply.

For further information about duration of data retainment see “the right to withdraw consent, where applicable”


The existence of each of data subject’s rights

Your rights are:

Right of access – you have the right to review your data. You can request to do so by emailing

Right to request rectification – If your contact details change or if you realise that we have incorrect or incomplete personal data about you, you can request a data rectification. You can request to do so by emailing

Please note: if you are a member of EASyM, statutory calls and messages will be delivered to the latest email address you have provided us with. If your email address changes, it is your responsibility to inform us about the changes.

Right to request erasure or deletion of data – If the legal base for EASyM’s storage and processing of your data is missing or obsolete, you can request the erasure or deletion of your data. For deletion of personal data after withdrawal of consent please see “the right to withdraw consent, where applicable”

Right to impose a restriction on processing – Depending on a legitimate interest of yours, you can request for the processing of your data to be restricted, by either of these methods:

  • temporarily transferring the selected data to another processing system;
  • making the selected data unavailable to users; and
  • temporarily removing published data from a website.

You can request to do so by emailing

Right to object to processing – You have the right to object to processing of your data for direct marketing purposes or on grounds relating to your particular situation, grounds of public interests or legitimate interest grounds. You can request to do so by emailing

Right to data portability – You have the right to request from EASyM that we transfer your personal data to another data controller. You can request to do so by emailing

Right not to be subject to automated individual-decision making (including profiling) – you have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. EASyM does not perform such processing in the provision of membership services to its community.

When you exercise one of your rights, EASyM must respond within one month from receipt of the request. This one-month period may be extended by two additional months, if so required due to the complexity and number of requests. In this case, EASyM must inform you of the extension. In case you feel that EASyM has not responded appropriately to your request within the given time period, you may wish to contact the data protection commissioner of North Rhine-Westphalia , Germany (see


The right to withdraw consent at any time, where relevant

If you are member of EASyM, we are obliged to properly inform you about EASyM benefits, events and publications organised by, or on behalf of EASyM. This obligation will only rest when you resign your EASyM membership in writing (or if you are expulsed). In this case, we will ask you for permission to continue keeping your contact details for the purpose of keeping you informed about EASyM. If you do not give explicit consent, we will not contact you in future. For specific EASyM events and activities, we may set up a dedicated newsletter campaign. As an EASyM member, you will be able to unsubscribe from these specific newsletter campaigns.

EASyM Newsletter subscribers and business contacts can withdraw their consent any time. Private contact data will be deleted, while business contact data will be stored to prevent future collection and storage of the same business contact details when openly accessible online. Please note that EASyM may hold more than one of your email addresses. We will process only the email address(es) which is/are spelled out in the unsubscribe request.


Website and cookies

EASyM uses Google Analytics cookies. Google Analytics collect information about how visitors use the website, for example, what pages they visit most and if they get error messages. These cookies collect aggregated, anonymous information that does not identify the visitor. They are used solely to improve the performance of our website. You can turn-on/turn-off cookies by clicking here

Social Media Networks

Our website allows you to share information via social media networks. If you are logged in to a social media network when you visit our website, then the social media agent can add this information to your profile. If you are using a plug-in, then this information will be transferred to the corresponding social media. If you do not want to make such a transfer, please log-out from the relevant social media before connecting to the Website.

Can this privacy notice be modified?

Yes, EASyM is authorised to modify or alter this privacy notice from time to time. An alteration or modification can result from unforeseen circumstances, future legislation  or changed policies within the EASyM. We will inform you of such alterations or modifications via this website – we recommend that you check our website on a regular basis.


Contact information

If you have any questions and/or remarks on this privacy statement, please let us know. You can contact us by sending a message to our office: